Data-Based Decision Making


🎥 What does it mean? Our sources of data might include assessments, attendance, discipline, demographic records, surveys, interviews, observations, and fidelity data.

The amount of data that we could potentially collect and review is overwhelming — the key to effective data-based decision making is deliberately carving out routines and decision rules that allow staff to get into an effective rhythm.


data routine

Data Routines

The key to effective data-based decision making is deliberately carving out "lean, mean-ingful data routines" where the who, what, when, and how are clear. This is our objective at every level — district leadership, building leadership, grade-level teams, etc.


Decision Rules

At what point do we know that we have a universal problem? At what point do we know a student needs a supplemental intervention? At what point do we need to change an intervention program or plan? Making these decision rules in advance is key to a healthy system.

decision ruleThere are many examples of decision rules at the Tier 1 level. We want to see 80% or more of our students to fall in the Low Risk range on our mySAEBRS SEL screener; that's indicative of a healthy school climate. Another indicator is 80% or more students in the range of 0-1 behavior referrals in a school year.

visual analysis handout

The Visual Analysis Handout covers decision rules for Tier 2, Tier 3, and SpEd interventions. It condenses guidance from the National Center on Intensive Intervention, the IRIS Center, and other notable experts.

It helps educators to objectively analyze the progress monitoring data that's gathered when a student receives a supplemental intervention. The Handout also helps answer the "Now what?" question by offering a menu of possible next steps.


problem solving cycleProblem Solving Process

We use data to identify, understand, and solve problems. Whether we're solving a universal Tier 1 problem or a problem affecting a single student, the steps of the problem solving process are:

  1. Problem Identification: What is the discrepancy between what is expected and what is occurring?
  2. Problem Analysis: Why is the problem occurring?
  3. Plan Development: What is the goal, what is the plan to meet the goal, and how will progress be measured?
  4. Plan Implementation: How will fidelity be ensured?
  5. Plan Evaluation: Was the plan effective? What's next?

Learn more about how this helps schools to allocate resources efficiently.



Data Facilitator Project

The Data Facilitator (DF) Project involves specific teachers receiving a stipend to compensate them for taking on additional duties related to the gathering and sharing of student data. The Requirements for Participants handout explains the project requirements.

DFs are typically focused on grade-level data, specifically universal screening and progress monitoring data. As such, it's vital that building leadership determines how DFs will work in tandem with PLCs and teams that focus on building-wide data.


Tools and Support

SCRED Services Coordinators use the Networking Google Classroom during the school year to share ~20 minute videos that prepare DFs to facilitate upcoming meetings. DFs make heavy use of eduCLIMBER (used to visualize and review data), FastBridge (used to collect assessment data), our Universal Screening packet, and our Target Packet.


Agendas and Documentation

SCRED staff use the building folders linked below to share copies of the Plan for Data Review Meetings (building teams complete this in August), a customizable Running Agenda Template (🎥 video annotated version), and a Stipend Checklist (administrators complete and submit these each spring).

Chisago Lakes East Central Hinckley-Finlayson



North Branch Pine City Rush City






Many SCREDsters are deeply involved in supporting our member districts with data-based decision making, including all of our Services Coordinators.

If you have questions or need support re: the Data Facilitator Project, please reach out to one of the Academic or SEL Services Coordinators below.

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