Mileage & Reimbursement (Monthly on the 10th)
Every six months, our Business Manager emails all staff a new Mileage and Expense Claim Form spreadsheet with updated mileage rates. Mileage is claimed when the distance driven in a day exceeds the distance between home and work. The claim forms are turned into our Accounting Technician monthly on the 10th (e.g., October mileage is due by Nov. 10th).
PAR Reports (Monthly)
For some of our staff, their time each day is split between activities that are SpEd reimbursable and activities that are not. Examples of these staff are (some) School Psychologists, School Nurses, and School Social Workers. SCRED is federally required to have these employees complete Personnel Activity Record (PAR) reports.
Contract Calendar (May)
All certified staff must submit a proposed calendar in May and a final calendar the following May.
End of Year Check Out (May/June)
Certified staff review the ✅ End of Year Staff Check Out spreadsheet, complete all the items on the list, and check them off when completed prior to June 15th.
Unscheduled Tasks
Below, you'll find information about tasks that are completed by SCRED staff as needed.
Local Collaborative Time Study
If your role involves participation in the Local Collaborative Time Study (LCTS), at random times you will receive an email from the MN Dept. of Human Services that inquires about what you are doing and who you are with.
Extended Day Time
If certified staff attend a work-related meeting or event that extends 30 minutes or more beyond the contract day, they can either:
- Adjust their school day within 21 days of the meeting/event to account for the time; or,
- Adjust their contract calendar to apply accumulated outside of contract hour time to a half or full contract day
Examples of work-related meetings or events include: IEP meetings, parent-teacher conferences, committee meetings, professional learning events, etc. More details about extended day provisions can be found in the SCRED Teacher Master Agreement.
Approval Requests
Use the forms below to request approval (e.g., for the acquisition of resources).
Purchase Requests
- Purchase Request Form: This form is designed specifically for all purchase requests for SCRED staff and our student programs. This can include physical items, software subscriptions, conference registrations and professional learning.
- Mobile App Request Form: Complete this form to request the purchase of a new paid for app for your mobile iOS device.
Course Approval / Lane Change
- BEFORE COURSE: Submit the Request for Course Approval form to our Executive Director with a course description or syllabus.
- AFTER COURSE: Submit the Request for Lane Change form to our Director of Business Services with your official transcripts reflecting completion of the course; payroll will be notified for salary schedule adjustment (if applicable).
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If you have questions about the items on this page, please reach out to one of the individuals below.
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