Beginning of School Year Setup
Find and set up your Service Hour Spreadsheet (SHS)
Every year, SCRED staff will create a new blank SHS just for you. Your SHS lives in a district folder (see buttons below). If you don’t see a SHS with your name on it, please submit a help ticket.
DO NOT move it or make a copy of it. If you want to make your SHS easier to find, you can either bookmark it or use Google Drive shortcuts. DO NOT change it. Everything on it is there because of MDE requirements, and the spreadsheet columns are in the same order that MDE requires in their end of year report from your district.
You are responsible for completing it for the students you serve through ADSIS interventions. As soon as you have a list of students you’ll be working with, add your students’ names and service start dates to your SHS.
Tag students in eduCLIMBER
eduCLIMBER is a website that our districts use to pull together data from Synergy, FastBridge, etc. and have it work together. “Tagging” ADSIS students in eduCLIMBER is required because, in order to satisfy MDE’s requirements re: annual reports, we need to be able to quickly find hundreds of ADSIS students in eduCLIMBER and pull their data. Jump to our eduCLIMBER page on Tags to learn how to do this ➡️
You are also required to document these tags in your SHS. This redundancy was built into our procedure to prevent interventionists from forgetting to tag students in eduCLIMBER.
Send out parent notification letters
MDE requires that, before students receive ADSIS services, we must notify parents/guardians and provide an opportunity for them to opt out.
Template letters are located in your district folder (linked above). You CAN make a copy of these templates and keep your copy somewhere else in Google Drive. Modify the template so that it accurately reflects what your intervention is, and then send a copy to the parents of the students you plan to serve.
Plan how you’ll collect data
ACADEMIC interventions:
- Progress monitoring: We administer FastBridge measures for math and/or reading throughout the year (e.g., weekly), and this data auto-syncs or is entered into eduCLIMBER.
- Benchmark testing: The students must complete fall and spring FAST benchmark assessments in both math and reading. This applies K-12 and even if the student exited ADSIS mid-year. If parents opt out of benchmark testing, note this on your SHS.
- Indirect impact: MDE also mandates that we measure the indirect impact of academic interventions on students’ behavior. To do this, we measure Academic Engagement 3x/year using Direct Behavior Ratings (DBRs). This data is entered into your SHS.
BEHAVIOR interventions:
- Progress monitoring: We continually monitor progress (e.g., weekly) using rating scales or point cards that match the intervention being provided. This data is entered into eduCLIMBER.
- Benchmark testing/indirect impact: MDE also mandates that we measure the indirect impact of behavior interventions on students’ academic performance. The students must complete fall and spring FAST benchmark assessments in both math and reading. This applies K-12 and even if the student exited ADSIS mid-year. If parents opt out of benchmark testing, note this on your SHS.
Plan your PAR reports
Per federal budgeting requirements, ADSIS staff must complete a Personal Activity Report (PAR). It is a record of how you spend your time during the work day when you are assigned to different programs.